Salary
$18.69 Hourly
Location
Lincoln, NE
Job Type
PERM FULL TIME
Department
Military Department (Adjutant General)
Job Number
03188318
Closing
Continuous
Description
Benefits
Description
The Nebraska Emergency Management Agency, an agency of the NMD, seeks a talented Administrative Programs Officer I to join our team.
The State of Nebraska offers excellent benefits, including: 13 paid holidays, generous sick and vacation leave accruals to start out, a retirement plan with a State match of 156%, health, dental, vision and life insurance options ($20K basic life insurance at no cost and the State pays 79% of health insurance monthly premiums), short and long-term disability, dependent and flexible spending accounts, flexible work schedules, telework possibilities, Deferred Compensation Plan, Military Spouse Transition Program, Veterans Preference, Leave Donation Programs, Teammate Discount Program, community college benefit for children of state teammates, free parking, job stability…plus more!
Sounds like an environment that you want to be part of? Check us out!
Nebraska Emergency Management Agency, Joint Force Headquarters, 2433 NW 24th Street, Lincoln, NE
Examples of Work
Supports the Assistant Director in Radiological Emergency Preparedness training and exercise activities. Support shall include the development of checklists designed to identify specific response requirements directed during an emergency event.
Assists in support of the Technical Hazards section with the completion of training, travel and purchasing issues. Coordinate with local emergency management officials, State, and federal agency officials.
Assists in the preparation of the agency’s budget by gathering input from agency administrators/managers, preparing draft documents for review/approval by higher authorities and entering final budget recommendations into the budget request system. Reviews budgetary allotment records in the control of expenditures, executing payments.
Advises State and federal officials, agency heads, board-commission-council members, agency employees, special interest group representatives, and the public on matters pertinent to agency policy and procedures to provide interpretations, to respond to concerns involving the assigned functions, and to intercept and/or mitigate adverse reactions, concerns, or pressures.
Develops and manages agency program-administrative function or associated processes, plans, and projects that include goals, funding sources, constraints, performance metrics and success criteria, and development, installation, and evaluation action steps; coordinates all aspects of the projects to ensure progress and adherence to plans. Collect and analyzes data to support annual Strategic plan, agency goals and objectives and metrics provided by NEMA.
Drafts and reviews management proposals; prepares or directs preparation of legal and budgetary impact statements; identifies opinions, options and consensus and provides recommendations to the immediate supervisor or senior management.
Plans and coordinates special research and investigative assignments regarding functional and operational problems and issues to develop and recommend courses of action or corrective actions. Responds to requests for information and reports with extracted data from databases.
Monitors correspondence and refers it to other staff for reply or collects background information and writes appropriate responses to ensure proper disposition of inquiries.
Monitors the agency’s progress toward meeting established goals and objectives by compiling, reviewing, and assessing reports and records to identify the cause and impact of delays or other problems.
Assists members with the coordination of administrative duties necessary to support the State Emergency Operations Center during emergencies or disasters, training activities and exercises.
Develops clerical and administrative procedures to ensure the efficient operation of the Assistant Director’s Office. Prepares written correspondence and coordinates and directs inquiries between other agencies.
Examines/monitors operations for compliance to policies, procedures, and processes to provide guidance to agency employees, State and local government officials and employees, and the public to ensure proper application of these directives and processes; evaluates current/proposed policies, procedures, and processes pertinent to program-administrative functions to determine their utility and effectiveness and recommend modifications and improvements.
Qualifications / Requirements
REQUIREMENTS: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.
OTHER: The incumbent must complete FEMA incident command courses and FEMA Finance and Administration Course identified by management. Incumbents must be available for emergencies on a 24-hour basis for a seven day period. At all other times, incumbents must be available for duty around the clock in the event of an emergency or natural disaster. An offer will be contingent upon a more extensive criminal background check being completed. Additionally, incumbents must be available around the clock in the event of an emergency or natural disaster, must be able to report to the NEMA office within a timely manner as determined by NEMA leadership.
Knowledge, Skills And Abilities
Knowledge of: administration and management principles and practices; business operations including payroll, purchasing and inventory; research and administrative survey techniques; the principles and practices of budgeting, accounting, and fiscal control; personnel management practices; business computer and communication systems; departmental software programs/systems; technical processes and procedures; supervisory practices and techniques; work planning and organizing; federal and State laws and regulations that govern the work assigned.
Skill in: operation and maintenance of computer equipment and other office machines; using a variety of advisory and statistical data such as technical operating manuals, policies, procedures, financial and budgetary reports; prioritizing/organizing work; data analysis and problem solving.
Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret policies, regulations, and other guidelines; interact with managers/employees of the employing agency, other governmental and organization representatives, and the public, to gain their cooperation and establish work relationships; conduct research activities and summarize technical data and conclusions into reports; study problem areas, analyze relevant data, and formulate alternative courses of action; interpret and apply directives and instructions pertinent to assigned work; apply management practices, theories, techniques and methodologies; learn the goals, policies, and operations of the employing agency related to assigned work; prepare various budget/financial/administrative reports using computer software applications.
