SUMMARY: Accounts Payable Clerks are responsible for organizing and keying in invoice information to ensure timely payment of invoices. DIVISION: Accounting Department REPORTS TO: Director of Accounting Operations FLSA: Non-exempt EMPLOYMENT STATUS: Full Time EEO JOB CLASSIFICATION CODES: Bookkeeping, Accounting & Auditing Clerks Job Code: 43-3031 Census Code: 5120 EFFECTIVE DATE: March 2017 ESSENTIAL FUNCTIONS
Accurately key in information to accounting software (PDI).
Reconcile incoming invoices to accounts and confirm amounts, vendor numbers, and terms.
Track outstanding invoices sent out for approval, ensuring timely return in order to meet payment terms.
Manually post invoices for clients that require exceptions to normal posting process.
Complete other special projects as assigned. COMPETENCIES
Entrepreneurial Orientation
Ability to take initiative, to recognize and create opportunities.
Flexibility & Adaptability
Ability to support organizational changes needed to improve effectiveness and help others to successfully manage change.
Problem Solving
Apply general rules to solve difficult issues or problems in an efficient and effective manner.
Attention to Detail
Ability to process detailed information effectively and consistently.
Relationship Management
Ability to build trust to ensure strong internal and external relationships that result in effective and satisfactory outcomes.
Communication
Strong written/verbal communication skills; interpret, summarize and articulate complex information for general use among a variety of internal and external stakeholders.
Mathematical and numerical reasoning
Choose the right methods or formulas to solve various financial problems; ability to accurately complete basic mathematical computations.
Technical
Understanding and use of various computer software programs. REQUIRED EDUCATION AND EXPERIENCE
Minimum of 1-3 years in a similar role required.
Microsoft Office experience, particularly Word, Excel, and Outlook, required; experience with financial/customer order system (ERP).
Basic to intermediate experience conducting online searches for information.
Excellent written, verbal and listening skills needed in order to interact with multiple stakeholders.
High school graduate or GED required, associate degree or higher in accounting or similar subject area preferred.
Ability to pass a basic math skills test by 80% or more.
Unencumbered valid driver’s license required. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. WORK AUTHORIZATION Evidence of work authorization upon employment is required in compliance with the Immigration Reform and Control Act of 1986. Completion of USCIS form I-9 will be required in order to verify employment eligibility within 3 business days of the first day of employment. AAP/EEO STATEMENT Englefield, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Englefield, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Englefield, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Englefield, Inc.’s employees to perform their job duties may result in discipline up to and including discharge.
