GRANTS ASSISTANT Jobs in USA | Houston Arts Alliance Career

Please send your resume, and cover letter via email to Taylor Jackson, taylorj@haatx.com, with “Grants Assistant” in the subject line. The deadline for applications is October 31, 2022.

The Grants Department ensures scalable, effective, and efficient grantmaking systems and processes grounded in our values of service to the arts and cultural community. The Grants Assistant is a key role that provides administrative support to the grants management team. This full-time, nonexempt position reports to the Interim Director of Grants and will be part of a collaborative team. The position is based in Houston, TX. During the COVID-19 pandemic, all Houston Arts Alliance staff are working remotely

Responsibilities

Provide support internally to the grants management team and externally to telephone inquiries. Additionally, provide support to grantees regarding grant requirements, grants status, and grants management portal questions while maintaining a positive and productive work relationship with a wide range of grantees, organizations, and individuals.
Monitor the status of outstanding documents, reports, or other information and follow up with grantees as needed.
Populate and manage the website with information about grant opportunities and workshops.
Oversee the Support Desk for transmission of correspondence and reply or triage as necessary.
Organize Grants Staff projects and yearly calendar as needed. Assist the grants team with meeting scheduling and planning as needed.
Manage the Cultural Events Calendar submissions, and provide technical support with grantees submitting arts and cultural events on the calendar. Promote events from the Cultural Events Calendar with weekly social media postings on Houston Arts Alliance social media platforms using Buffer as a scheduling tool for postings.
Coordinate all logistics, communications, and technical assistance for HAA panels and committee meetings, and take meeting minutes.
Assemble and format information for communications which include data entry and maintenance of contact lists.
Manage the grantee database and compliance tracker, ensuring grantee records are up to date and are properly prepped and maintained for our annual audit.
Monitor the status of outstanding documents, reports, or other information and follow up with grantees as needed.
Ensure the quality and accuracy of data, process, design, and present it in ways to help organizations, grantees, and the general public understand decision-making structures and complex processes.
Work closely with the finance team to manage any payment processing.
Work closely with the Grants Manager for routine maintenance and management of the SmartSimple grants management system.
Perform due diligence procedures to ensure consistent communication, adherence, and enforcement of compliance policies/guidelines for all grant programs.

Qualifications

Solution-oriented and comfortable taking the initiative and working independently.
Able to pan and prioritize and workflow and meet deadlines.
A strong interest in philanthropy, grants management, and/or nonprofit organizations.
Passion for improving and providing the best service possible to the arts and cultural community and its stakeholders.
A proactive approach to issue identification and resolution— a problem solver
Excellent written and oral communication skills, including the ability to make complex issues understandable and relevant to external audiences
Copy editing experience
Strong skills in Microsoft Office, Excel, Word, Outlook, and PowerPoint
Audit-minded approach to ensure accuracy and reconciliation within our systems
Strong data entry skills, analysis, and understanding of data collection tools (Google Analytics, Tableau, SQL, Looker, etc.)
Ability to analyze system processes and make improvements for efficiency and effectiveness
Comfortable performing routine tasks
Ability to prioritize projects, meet deadlines and support others in doing the same in a fast-paced environment
Respect for colleagues and appreciation of the important role that others have in HAA’s mission and daily operations
Demonstrate the capacity and willingness to work in a highly collaborative, flexible, and dynamic work environment and team
Shares the values of HAA, and its service to arts and culture communities in the City of Houston. Knowledge and/or involvement in Houston’s cultural environment are a plus.

ABOUT HOUSTON ARTS ALLIANCE

Houston Arts Alliance (HAA) is a local arts and culture organization whose principal work is implementing the City of Houston’s vision, values, and goals for its arts grantmaking and civic art investments. HAA’s work is conducted through contracts with the Mayor’s Office of Cultural Affairs. HAA also executes privately funded special projects to meet the needs of the arts community, such as disaster preparation, research on the state of the arts in Houston, and temporary public art projects that energize neighborhoods.

In short, HAA helps artists and nonprofits be bold, productive, and strong.

Please send your resume, and cover letter via email to Taylor Jackson, taylorj@haatx.com, with “Grants Assistant” in the subject line. The deadline for applications is October 31, 2022.